The AI operating system for physical B2B.
One platform for the entire operation — sales, dispatch, inventory, fulfillment, billing, and a customer portal, on a single live layer of data. Every step is operated with AI, and a person stays in command wherever judgment is required.
You operate on a fraction of your market.
A CRM records the accounts you already have. Everything else — who else operates in your territory, what they buy, and when they are about to change suppliers — sits unconnected across public records and a dozen internal systems.
Zero visibility into who else operates in your territory, what they buy, or who supplies them today.
No triggers, no signals — no way to know which door to knock on today, or which account is about to switch.
A single-product customer could buy your whole line. Without the complete picture, the expansion never happens.
AI built into the work — with a person exactly where one is still needed.
The AI isn't a chatbot bolted onto a dashboard. It lives inside the work — scoring the account, drafting the quote, routing the truck, reading the field photo, reconciling the invoice. It reads the whole operation off one live layer and acts on it.
But moving fuel, freight, and equipment isn't a pure-software business. The relationship, the judgment call, the work in the field — those still belong to people. So Vavan puts AI everywhere it creates leverage, and keeps a human in the loop everywhere it matters.
You set the line, per workflow: the AI surfaces the signal and your team acts — or it drafts the action for someone to approve — or it runs the whole thing end to end. The boundary between person and machine is yours, and it moves as trust is earned.
Not AI instead of your people. AI underneath all of them — doing the work no team can do at scale, and handing the rest to the person who should. — Vavan
Configured once. Operational across your market.
Tell the platform what you sell and select a territory. Vavan assembles the market, scores it, and delivers it into the apps your team already works in.
Your business, your industry, and the products or services you sell. Vavan tailors the market model to your book of business — whatever you move, in whatever vertical you operate.
Choose a county, metro, or region. Vavan scopes the entire addressable market in that geography — not a list you upload, the whole landscape.
Every business that could buy from you — plus the competitors already selling to them — discovered across the selected market from 20+ data sources, classified by fit, and scored. No prospecting. No scraping.
The market lands inside your apps — Maps, CRM, Sales — assigned by territory and routed to the rep who owns it. AI analyzes and prioritizes every account, optimizes routes and timing, and assists reps at every step. Your team sells with an edge, instead of researching.
From the first call to the final invoice — one platform runs all of it.
Vavan isn't a CRM, a dispatch tool, or a warehouse app — it's all of them, on one live layer. The same record moves from a prospect on the map to a customer with an order, a truck on a route, a packed shipment, a signed delivery, and a paid invoice. Nothing is re-keyed. Nothing falls between systems. And at every step, the AI can watch, draft, or run the work itself.
Every business in your territory — and the competitors serving them — surfaced and scored from 20+ sources.
A 360° CRM with pipelines, contacts, signals, and tasks — the AI prioritizes who to call today.
Build estimates and orders against live, per-customer pricing and inventory — or let the AI draft them.
Orders become trips on a live map with real road routes, ETAs, and vehicle-class assignment.
The warehouse claims, picks, and packs each order — flagging anything short or out of stock.
Drivers and techs run the route, scan the tank, and capture proof of delivery in the field app.
Customers reorder, track deliveries, and see their own inventory and history under your brand.
Deliveries become invoices and AR — the whole money trail closes inside the same platform.
Sales, dispatch, the warehouse, the field crew, and your customers — every role works the same data, in real time. Replace the stack; run the business.
One operating system. Three layers.
Vavan is not a tool bolted onto your CRM. It is the layer underneath — connecting your systems, making the market AI-readable, and running the apps your team works in on top.
CRM, ERP, dispatch, accounting — plus outside tools like Apollo and 20+ public data sources. Vavan plugs into your stack instead of replacing it.
Every source is resolved into Vavan Core — the structured representation of your market that AI can actually reason over. This is the part no CRM or ERP does on its own.
CRM, Maps, Sales, Dispatch — each reading and writing to the same layer, each AI-assisted. Your CRM is one app on the platform, not a separate silo.
Every app your business runs on, on one platform.
From the front desk to the warehouse floor to the cab of the truck — a full suite of apps, all reading and writing the same live data.
360° company and contact profiles, customizable pipelines, tasks, opportunities, estimates, assets, per-account inventory and pricing, invoices and AR, and full activity and audit history.
Real road routes and ETAs for every driver, vehicle, trip, and stop — with vehicle-class routing for bobtail, lube truck, UCO, propane, and transport, plus the driver and service-tech apps.
Multi-location inventory, catalog, pick-pack-ship fulfillment, and purchasing with suppliers and POs — plus product sales-momentum analytics that tick up and down like a stock ticker.
Market map, share, and heatmaps with competitor-versus-client intelligence assembled from multiple data sources — so you see the whole territory, not just your book.
An AI brand kit, posts, flyers, full campaigns, an ad manager, and a scheduler — built from your market and catalog and ready to ship.
Your customers shop, order, and track deliveries, see their own inventory and order history, and chat with your team — under your brand, not Vavan’s.
A directory of drivers, technicians, office, and sales — with messaging, tagging, and assignment so the right work reaches the right person.
Sales, Driver, Service-tech, and Dock apps — mobile-first, offline-capable, with QR scanning — so the field and the warehouse work the same data as the desk.
One assistant on every screen. It answers, and it acts.
A data-grounded assistant sits on every page of the platform, wired to your live database — orders, inventory, contacts, businesses, locations. Ask it anything and it answers from real records. Tell it to do something and it creates the task, contact, business, opportunity, or estimate for you.
- Grounded in your live data
It queries the actual database — no hallucinated numbers. Every record it names is a clickable link straight to the record.
- Vision AI for the field
Snap a tank gauge, a piece of equipment, or proof of delivery. Vavan reads the photo, writes a summary, flags urgency, and routes it to the right person.
A trust ladder you climb at your own pace.
Vavan's AI rolls out in three stages, per area of the business. It starts working with your team, then takes over the busywork as you earn confidence in it — never a black box you flip on all at once.
Vavan reads the live data across your accounts, inventory, dispatch, and market — and surfaces the signals worth acting on. Your team decides and does the work. Nothing moves without you.
The AI writes the follow-up email, builds the order, lays out the dispatch plan, or drafts the estimate — then waits for a one-tap approval. You stay in control of every action; the AI removes the busywork around it.
Once you trust an area, hand it over. The AI runs the workflow start to finish — within the limits you set — and reports back. Turn it on one section at a time, and dial it back any time.
Per-section autonomy you control: keep dispatch on Assist while sales runs Autonomous, or the other way around. You set the limits; Vavan stays inside them.
Built for the scale of the physical economy.
See the market. Approach with context. Act on change.
Your team stays in command; the AI ensures nothing is missed. Three things no team can do at scale on its own.
Every account, competitor, and relationship in your territory — classified, scored, and connected. Your reps know their accounts; Vavan shows them the rest.
Account briefings with company size, contract history, ownership changes, switch-risk signals, and decision-maker contacts — delivered before the call, not after the loss.
A new location, a contract loss, a supplier change, a leadership move — changes are detected and routed to the rep who can do something about it.
See your market in 30 minutes.
Choose a territory and we will surface it live — every account in the market, classified and scored, delivered into the apps your team already works in.